Career Center

POSITION SUMMARY:

A working supervisor role providing support and oversight for corporate supply chain activities as it relates to its ancillary services. Under the regular direction of the Materials Manager, the Supply Chain Ancillary Service Supervisor assesses, plans, implements, and evaluates the Linen needs of all patient care areas as well as ensuring the mail and receiving service is operational. Provides supervision for staff including performance evaluations, progressive discipline, counseling and scheduling. Ensures shift assignments are carried out, customer service and relationships are addressed and quality assurance monitoring is in place and managed. Problem solves utilizing multiple systems and provides oversight, rounding and data integrity.

Principal Duties:
1. Maintains the Inventory Control System, Linen Management, and Mail Service.
2. Facilitates Linen, Mail, and Parcel deliveries.
3. Reviewing Linen PAR on patient care areas.
4. Reconciles discrepancies inventory balances.
5. Manages incoming and outgoing Linen.
6. Supervises Receiving & Linen Techs.
7. Attends department staff meetings as required within the department.
8. Reports to work on time and as scheduled; completes work in designated time.
9. Participates in performance improvement and continuous quality improvement (CQI) activities.
10. Coordinates efforts in meeting regulatory compliance, federal, state and local regulations and standards.
11. Communicates, complies and enforces the University of Maryland Medical Capital Region Health's Mission, Vision, and Values. Organization Policies and Procedures, as well as the focus statement of the department.
12. Communicates, complies and enforces Health and Safety Standards and Guidelines.
13. Performs related work as assigned.

Customer Service:
1. Greets customers in courteous, friendly, respectful and professional manner at all times, including maintaining eye contact when appropriate.
2. Follows communication protocols to both internal and external customers, including introducing him/herself with job title and experience, asking open ended questions, such as "How may I be of help to you?" using the customer's name as soon as it is learned.
3. Responds promptly and appropriately to customer questions/concerns/complaints and attempts immediate resolution.
4. Keeps customer's information confidential, including public places such as elevators or the cafeteria.
5. Provides assistance and offers help immediately, including finding someone else to meet the request, if unable to do so him/herself. Introduce other staff to customers when a hand-off occurs and explain that the person will provide excellent service.
6. Demonstrates commitment to excellent service recovery when a customer's expectations have not been met.

Commitment to Co-Workers:
1. Offers assistance to colleagues and other departments when needed.
2. Takes responsibility for solving problems regardless of origin; completes assignments, and respects deadlines.
3. Resolves conflict directly with colleagues and seeks assistance from others if the issue cannot be resolved. Refrains from criticism in public.
4. Mindful and respectful of others' time and schedules. Attends meetings on time and communicates any absences.
5. Provides co-workers with a status report for continuity of workflow when planning to be out of the office, off the unit, or away from the department

Communication Etiquette:
1. Respectful, courteous and professional in all forms of communication and follows facility's service communication protocol in all interactions.
2. Refrains from use of personal cell phone in patient care areas and keeps usage to a minimum at all other times while on duty.
3. Does not text or use e-mail during meetings (except for exigent or emergency situations).
4. Limits use of business cell phone during meetings (remain on vibrate and/or calls go to voicemail).
5. Makes every effort to answer telephone calls within three rings, introducing him/herself, department and
title (if appropriate). Asks permission before placing the caller on hold or using the speakerphone. If caller
is transferred, gives the caller the extension number of the person he or she is being transferred to. Offers
further assistance to the caller upon completing the conversation.
6. Maintains an appropriate voicemail message and when away from the office has an out-of-office email
message that is brief, current, and includes name and department and offers the caller options if possible.
7. Returns email and voicemail messages promptly but no later than within one business day (24 hours).
8. Always mindful of voice and language in public.

Self Management:
1. Reports to work appropriately groomed and in compliance with the Hospital's dress code. Wears
identification badge at all times at chest level and facing outwards so identification is clearly visible.
2. Complete all assignments within deadlines or negotiates alternative actions and time frames in order to
achieve desired outcomes.
3. Completes mandatory, annual education and competency requirements.
4. Follows UM CAPITAL safety, infection control and employee health standards.
5. Demonstrates responsibility for personal growth, development and professional knowledge and competency.
6. Adhere to all UM CAPITAL and department policies and procedures, including Code of Conduct and
professional behavior standards. Does not exceed Hospital guidelines in reference to attendance,
punctuality, and use of sick and unplanned absences. Provides notification of absences, lateness and
vacation requests according to department guidelines. Respects length of time for lunch and break times.
7. Reviews, signs, and adheres to UM CAPITAL and/or departmental confidentiality statement.